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Congratulations ... You've Been Accepted!

Your acceptance to Santa Clara University is an open door to a new, exciting education and future. We’ve chosen you to join our dynamic and diverse student body and be among the brightest students at SCU.

Your Next Steps to Becoming a Bronco

Access your eCampus account to complete your enrollment—make deposits, accept or decline financial aid, complete the Supplemental Pre-enrollment Information Form (SPIF), register for orientation, and apply for housing.

 

The Frequently Asked Questions (FAQ) section for new students answers some of the most commonly asked questions the One Stop staff receives.

 

 

Bursar FAQs

You can access your SCU Pay portal by following these steps:

  • Log onto your eCampus and click on the "Financial Account" Tile
  • Click on the SCU Pay Site link on the left side menu

    Please remember to always use Google Chrome or Firefox on a laptop or computer when you are making an online payment. These internet browsers are the most compatible with our SCU Pay Site. 

    Please use Chrome or Firefox; and disable your pop-up blocker to avoid a blank screen!)

Billing is processed electronically by the 1st of each month and will include:

  • Charges: tuition, housing, orientation fees, ACCESS card charges (if applicable) and other misc. fees
  • Credits: deposits, payments, anticipated and disbursed SCU aid, Federal & private loans and reported external scholarships.

An e-bill notification will be sent to your SCU gmail account and to any Authorized Payer you set-up. You must provide permission to any third party to view financial information and submit payment on your behalf by setting them up as an Authorized Payer.

Students log onto their eCampus, and access the SCU Pay Site to view the billing statement.

**Important Reminder: You may receive a bill each month. Although the payment deadlines per term are set, students may accrue miscellaneous fees from other departments (or when adding money to your ACCESS card) that may show up on a billing statement for a non-payment deadline month. Please make it a habit to check your billing statements on your SCU Pay portal every month.**

Payment deadlines for all programs:

Undergraduate Students:
Fall: August 21st
Winter: December 21st
Spring: March 21st
Summer: May 21st

Graduate Students:
Fall: August 21st
Winter: December 21st
Spring: March 21st
Summer: May 21st

Law Students:
Fall: July 21st
Spring: December 21st
Summer: May 21st

JST Students:
Fall: August 21st
Winter Intersession: December 21st
Spring: January 21st
Summer: May 21st

Here are the steps to add an Authorized User:

  1. Log onto your eCampus and click on "Financial Account" Tile
  2. Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox and that your pop up blocker is disabled so that you get to your SCU Pay portal correctly or it will appear as a blank screen!)
  3. Once you are on the SCU Pay Site, click on the Account tab on the left and "add new" payer
  4. Next, add your Authorized Payer's info (Please note: If you have a sibling at SCU, the Authorized Payer Username must be different per student)
  5. The Authorized Payer will then receive an email with their username and temporary password after they are signed up from onestop@scu.edu.

You may pay with checks*, cashier checks*, online through your SCU Pay Site on eCampus with e-checks.
International students may use Flywire to wire money to Santa Clara University directly.

SCU offers an in-term payment plan option for an additional fee of $40 for each term you enroll in the payment plan.

Please note: that you must re-enroll online for each term for this in-term payment plan option. 
You can learn more about the payment plan option here.

We do not accept credit or debit card payments.

Make checks payable to Santa Clara University.
Be sure to include your name and your SCU student ID number on the memo line in the bottom left hand corner of the check.

Mail checks to the following address:

SCU Payment Processing
PO.Box 550
Santa Clara, CA 95052-0550

If you would like to mail checks overnight, please use this address:

Santa Clara University
Attn: Bursar's Office
500 El Camino Real
Santa Clara, CA 95053

Make sure that the checks include your name and the SCU ID number!!

 

 

A late payment hold will be applied your student account, which would restrict you, the student, from adjusting your class schedule.  Please note that if you miss a payment deadline, a $100 non-refundable late payment fee will also be placed on the account.

For delinquent holds to be removed, the overdue bill must be paid. Depending on the form of payment, the hold will be released according to the following timeline:

  • For cashier's check, or international wire transfers, the hold will be released within 24 business hours. We do not currently accept domestic wire transfers.
  • Online payments will take 7 calendar days.
  • Personal check payments will take 14 calendar days.

Some payment holds cannot be paid online, depending on the hold. Please call for more information.
For poor payment history, some account holds will remain for multiple terms, depending on the payment history.

To request a refund, you will need to complete these steps in order to have it processed (please use Firefox or Chrome as your internet browser):    
Step 1: Sign up for Direct Deposit through eCampus (if you already are enrolled in Direct Deposit, please proceed to Step 2)
  • Log into eCampus and click on the Financial Account Tile
  • Click on the "Refund" Section on the left hand side menu and Click on Enroll in Direct Deposit
  • Then enter your Bank Account Information
  • Agree to the Terms and Conditions and click on "Submit"
Step 2: Request a Refund through eCampus 
  • Once you have enrolled in Direct Deposit, simply click on "Refund Request"  to request a refund through the left side menu directly underneath the "Enroll in Direct Deposit" link
  • Check the box that you would like a refund
  • Enter full amount of the credit and click "Save
    • It may ask for a mailing address, please select one (it will still be sent via direct deposit!)
  • When it takes you back to the request a refund page, your requested amount should appear in blue text.
  • Students receive the refund via Direct Deposit within 1-3 business days from the refund processing date (Refunds are processed on Thursdays).

For a more detailed explanation of SCU’s Refund Policies and Processes, please click here.

Authorized Payers receive billing notification emails and can view/pay the bills. FERPA (Federal Educaton Rights and Prvacy Act of 1974) allows designated persons to receive detailed information about your student account.

Santa Clara University requires all degree seeking students enrolled at least half -time in their school or college to have health insurance (excluding certificate and online programs).  ALL F-1 visa students, regardless of number of units, are required to have insurance.

This requirement helps to protect against unexpected high medical cost and provides access to quality health care. 

The waiver must be completed by the student, not a parent. If there is a charge for health insurance on your account, the insurance charge will be reversed from your student account within 3-5 days upon the waiver's completion.

Students must complete the health insurance waiver before the deadline to waive, which is provided on the Cowell Health Center webpage. 

Please note that the waiver must be completed EVERY academic year.
 
Follow these steps: 
  1. Please go to www.scu.edu/cowell/insurance
  2. Scroll down and click on "CLICK HERE" to access the online insurance waiver. You will be directed to the Gallagher website
  3. Under PROFILE, please enter your full SCU email address and click Log In
  4. Next, you will be prompted to enter your password.
    • For RETURNING STUDENTS, Gallagher finds the account from a prior year. DO NOT enter the password from a prior year. Instead, enter the temporary password from the Gallagher email (if you received one) OR click “Forgot your Password?”
    • Click on the link in the email and copy & paste your temporary password as the “Temporary Password”. Then create a new password and confirm it again (see criteria for password in pink)
  5. Once your new password has been accepted, you will be prompted to login to the site (back to the first page of the process)
  6. Once you login with your SCU email address, you will be prompted to enter your newly created password. Once you have successfully logged in, please click on WAIVE on the left side of the page.
  7. Once you complete the insurance waiver by providing your health insurance information, choose COMPLETE & SUBMIT
  8.  After completing the application, you will get an email to your SCU email account stating that the waiver has been submitted.
  9.  Once the waiver is approved, it should take 3-5 business days for the waiver to be reversed from your account.
**Note for F1 visa students: please follow the extra steps available on www.scu.edu/cowell/insurance

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Financial Aid FAQs

The Free Application for Federal Student Aid (FAFSA) is the application used to determine eligibility for federal and state student grants, federal work study and federal loans. The U.S. Department of Education accepts applications for an upcoming academic year starting October 1 of the prior year. Go to https://studentaid.gov/h/apply-for-aid/fafsa.

Students should complete the FAFSA for each Academic Year they wish to be packaged with federal aid. 

The federal school code for SCU is: 001326

In order to be eligible for financial aid you must meet the following criteria:

  • Be a U.S. citizen or eligible non-citizen in a degree or certificate program of study at least half-time
  • Make satisfactory academic progress
  • Not be in default on a federal student loan
  • Not owe a refund on any federal financial aid grant
  • Have a valid Social Security number
  • Be registered with Selective Service (if required)
  • Enrollment status will be calculated based only on those courses that are required for, or that can be applied as an eligible elective credit toward, a student's degree or certificate program

Undergraduate Students:

Student must be enrolled in at least half-time status to be eligible for federal aid.

  • Full-time: 12 units
  • Half-time: 6 units

 Graduate Students:

 

Student must be enrolled in at least half-time status to be eligible for federal funding.

 

Please note that some Scholarships awarded by your Graduate Program may be awarded based on the amount of units that you are enrolled in so please be sure to check with your Program!!

 

  • Graduate Students: The unit requirement for each program is different. Please check the information below to see how many units you need in order to qualify:

 

Counseling Psychology & Education

 

  • Full-time: 9 units  
  • Half-time: 4.5 units

 

Graduate Engineering

 

  • Full-time: 8 units  
  • Half-time: 4 units

 

Graduate School of Business (Includes MSIS)

 

  • Full-time: 9 units  
  • Half-time: 4.5 units

 

Pastoral Ministries

 

  • Full-time: 8 units  
  • Half-time: 4 units

 

Law School JD/LLM

 

  • Full-time: 12 units  
  • Half-time: 6 units

 

If you received an email award notification, please log onto eCampus to accept or decline your aid. 

  1. Log into ecampus, and click on your Financial Aid Tile
  2. Select the "Accept/Decline" link on the left side menu
  3. Read the Statement of Educational Purpose and select the "I Agree" button
  4. Click the Pencil icon to make edits to your awards. Review each award and corresponding message.
  5. Remember to "Submit" your changes. 

The Financial Aid Office will notify you by email if there are any updates to your financial aid package.

Returning students are always packaged in the summer for the upcoming Academic Year.

  

Now that you have accepted your federal direct loans, you will need to complete two loan requirements that can be done on studentaid.gov .

Master Promissory Note (MPN)

The Master Promissory Note (MPN) is a legal document which the borrower signs as a promise to repay your loan(s) and any accrued interest and fees to the U.S. Department of Education. It also explains the terms and conditions of your loan(s). Unless your school does not allow more than one loan to be made under the same MPN, you can borrow additional Direct Loans on a single MPN for up to 10 years.

The Loan Master Promissory Note (MPN) must be signed by the borrower prior to the school certification and prior to the disbursement of any loan funds to the student's account. The completion of the MPN is generally signed at the time the application is submitted and can be signed electronically during the application process.

If the borrower applies for the loan each year, then the borrower only has to complete the MPN once – the first year these funds are borrowed for you. The borrower, however, must re-apply for a new loan every year.

 

Entrance Counseling

If you accept a Federal Direct Loan, federal and institutional regulations require you to complete an entrance counseling tutorial. You will learn important information about repayment, deferment, forbearance and cancellation. Students meet this requirement by completing the online the entrance counseling tutorial at studentaid.gov.


If you have not previously received a Federal Direct Loan, the federal government requires you to complete entrance counseling to ensure that you understand the responsibilities and obligations you are assuming.

Do I have to borrow the full amount?

You can request to lower the loan amount by emailing onestop@scu.edu. Please include the following items in an email:

  • Your name
  • ID number
  • The name of the loan you wish to have reduced along with the specific amount requested.

Aid1 will not reflect on the SCU Account Detail page until it disburses closer to when classes begin for the term. Prior to disbursement, aid will reflect only on your SCU Pay Site after the bill publishes on the first of the month. 

You can access your SCU Pay Site portal by following these steps:
  • Log onto your eCampus and click on "Financial Account" Tile
  • Click on the SCU Pay Site link on the left side menu. Please use Chrome or Firefox and disable your pop-ups to avoid a blank screen! 

1Aid must be accepted in order for it show up as anticipated aid. 

SCU scholarships and grants are only awarded upon admittance. You can apply for private scholarships outside of SCU. 

Here is a link for a list of outside scholarships:

Outside Scholarships

 
I won an outside scholarship! What is the next step? 


You have the option to mail the check or deliver it in-person at SCU One Stop. Please make sure the check is made payable to Santa Clara University. If the check is made out to you, please endorse the back of the check and write: “Make Payable to SCU.”

If you choose to mail the private scholarship, please mail it to:

Santa Clara University
ATTN: Financial Aid Office
500 El Camino Real
Santa Clara, CA, 95053


Please note that if the scholarship does not specify which term the award is for, the Financial Aid Office distributes the amount of the private scholarship check between: Fall, Winter,  & Spring. If you want your private scholarship to go towards a specific term, please have the donor mail or email our office a statement, with your name and SCU ID number, the way you would like your scholarship money awarded.

Work study is a federal student aid program for college students with financial need that helps them get part-time jobs.

  • Federal work-study is utilized by having a job and earning a paycheck as work-study earnings
  • Federal Work-study is intended to help students pay for books, supplies, personal expenses during the academic year
  • The offer has limited funding and is offered to students based on their need eligibility
  • Income is counted as financial aid, and not as regular income, which increases a student’s eligibility for financial aid
  • The employing department pays 25% of the work study wages, while the remainder is sourced by the federal work-study fund 

A list of FAQ’s can be found on the financial aid website here .

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Registrar FAQs

If your parents call our office asking about your financial/academic information, we would not be able to disclose anything unless you add them to your FERPA Release.

FERPA does not allow us to discuss grades to your parents.

More information on FERPA can be found here: www.scu.edu/ferpa

 

 

 

The 11 digit SCU ID # is located on the Profile tile of your eCampus portal.

If you cannot remember your password, simply click on the "Forgot password" link and it should email the personal email address that is on your eCampus (that is why it is important to keep your contact information current). You will then be provided with a temporary password to regain access to your account. If you are still experiencing technical difficulties with accessing your eCampus please contact the IT Helpdesk at: +1.408.554.5050

Before registering, all new students must participate in the New Student Orientation. You get to register for your classes during Orientation.

To iew your classes:

 

  • Click on the Academics Tile on your homepage.
  • On the left hand side menu, you would then click on “My Weekly Schedule” 
  • There it will give you a detailed schedule of when and where your classes are and what days you have them.

 

    In order to have access to your SCU email account, please follow these instructions:
     
    1. Log onto your eCampus account and click on the Profile tile and click on "SCU Electronic Info"
    2. It will then take you to a screen which will have your "Email ID" and your original email password (do not change this password on eCampus!!! You can change the email password on your gmail login in)
    Next Step:
    1. On another tab, go to gmail.scu.edu
    2. enter the email ID and original password 
    3. It will then have you set up some security questions  and you will then have access to your SCU Gmail 
     
    To change your SCU gmail password:
    1. Once you are on your SCU gmail account, on the right side, click on the gear icon and go to settings
    2. Next, go to the "Accounts" tab and click on "Google Account Settings"
    3. Then click "Sign in and Security" and scroll down to click on "Password & sign-in method" to change your email log in password.



    Note for newly admitted students: SCU email address can be created after you have registered for classes.

    You can request your enrollment verification electronically through your eCampus account.

    1. Log onto your eCampus account
    2. Go to the Academics Tile and click on "My Academics"
    3. Click on Request Enrollment Verification and you can have it faxed, mailed or held at SCU for pick up.

    Please note: Enrollment Verification requests will not be produced if you have a financial hold on your academic record. You cannot place an Enrollment Verification request through email or over the phone. (https://www.scu.edu/ecampus)

    Please call the One Stop at: +1.408.551.1000

    or

    Click here for more info!

     

     

    Please note that students in professional programs should contact their appropriate program office listed below:

    Guadalupe Hall

    455 El Camino Real
    Santa Clara, CA 95053

    +1.408.551.3422

     

    Counseling Psychology

    +1.408.551.1603

     

    Education

    +1.408.554.6801

    Guadalupe Hall

    455 El Camino Real
    Santa Clara, CA 95053

    +1.408.554.4313

    Law Student Services

    Charney Hall
    Suite 114
    500 El Camino Real
    Santa Clara, CA 95053

    +1.408.554.4766

    lawstudentservices@scu.edu

    Law Admissions & Financial Aid Services

    Charney Hall
    Suite 109
    500 El Camino Real
    Santa Clara, CA 95053

    lawfinancialaid@scu.edu
    lawadmissions@scu.edu

    +1.408.554.5048

     

    Lucas Hall
    500 El Camino Real
    Santa Clara, CA 95053

    +1.408.554.5485

    Contact Information

    890 Benton Street
    Santa Clara, CA 95050
    pastoralministries@scu.edu

    +1.408.554.4831 / +1.408.554.7830 (fax)

    Religious Studies

    +1.408.554.4547

    Contact Information

    1735 LeRoy Avenue
    Berkeley, CA 94709

    +1.510.549.5000
    +1.510.841.8536 (fax)